Meeting Minutes April 09, 2002
Boy Scout Troop 9 Chapel of the Cross
Chapel Hill, NC
This meeting of the Parent Committee of Troop 9 was called to order
by Chairman John Risk at 7:05 PM.
Those in attendance were:
Rob Froelich
Judy Quay (Froelich)
Jeff Hoover
Sarah Mason (Cathell)
Sankey Blanton
Dave Filpus
Tom Hock
John Risk
Gayle Risk
Lisa Ripperton
Dave Scocca
Nancy Barber
Anne Robbins Mandeville
Ed Garvey
Wendy Powell (Painter)
Stewart Wright
Ginna Diehl
District Fund-Raising
Stewart from District made a presentation to the group on the budget and
the importance of fund-raising. “Friends of Scouting” pledge forms were
distributed, with a suggested annual gift of $110 to support the needs
of an individual scout. Scouts whose families pledge at this level
will receive a special badge which can, at the discretion of the troop,
be placed on the uniform.
Troop 9 Roster of Offices and Positions
The troop 9 roster of offices and positions for the coming year was presented
by John Risk. The list is posted on the Web at http://www.t9ch.org/Docs/Offices.html
.
There was some discussion about registering adults with the troop.
John indicated that most years the troop has registered approximately 10
adults. The fee to register an adult is $7 + an additional $1 for
insurance. Wendyís registration with a Cub Scout troop can
be transferred, if desired, to Troop 9.
John called for a motion to approve the above roster. Judy so
moved; Sankey seconded. The motion to approve was carried unanimously
by the group (all eligible voters).
New Troop 9 Voting Procedures
John reviewed the highlights of the proposed new voting rules, which are
posted on the Web at http://www.t9ch.org/Docs/Voting.html
. He then opened the floor for discussion.
John mentioned that an effort had been made in the proposed guidelines
to address some of the flaws in the previous voting procedures which had
come to light during the recent tent voting. Discussion took place
on the language and rationale behind setting the quorum number at 5 for
both live votes and email votes. Jeff asked for some additional language
to clarify the wording about the 5 eligible voters ? felt there was mention
out of context which could be misleading.
There was also significant discussion of the timeliness and inclusiveness
of voting via email, the allowable lead times for such voting and the management
of on-line discussions during an email vote. Ed expressed concer
about conducting discussions on-line, rather than in person. Sankey
suggested instituting some guidelines for limiting on-line discussions
might be appropriate. Tom suggested perhaps that discussions held
in person could include written comments sent to committee by eligible
voters unable to attend in person. Rob and Judy mentioned that calling
for and ending discussion is at the discretion of the committee chair,
with abstention from voting being an option.
Nancy moved to vote on the new voting guidelines as written. Following
a second, the motion to accept the new voting rules as written was carried
by the majority.
The New Troop 9 Vision Statement
In the interest of time, John asked that the group review the new vision
statement on-line and email their comments/inputs to any member of the
Executive Committee. Voting on this document will take place at the
next Parent Committee meeting. This 4/7/2002 document was distributed
via email to all eligible voters of record and is also posted on the Web
at http://www.t9ch.org/Docs/Vision.html
.
Treasurer's Report
Ed handed out a “sources and uses of funds” analysis, and made explanatory
comments about it. He also mentioned that there are different ways
of managing the budget funds, depending on the levels of outside funding.
Lisa suggested that the current external funds (e.g.. Glaxo) should be
used while they are available, and that she has arranged for an additional
$500 annually from SAS, beginning 18 months from now.
John asked that the budget discussion be curtailed, and deferred to
next month's meeting. He requested that Ed email it to all members
of the Troop Committee. Ed agreed.
Acquisition of New Camping Equipment
Discussion of the recent tent expenditure took place during the budget
discussion. John presented the results of the vote on the motion
to purchase new tents for the troop: the official tent vote, as defined
by the submission deadlines, was as 13-2; the unofficial extended vote
as 20-2, allowing people to express their desires for 2 business days.
The vote was called for on a Friday, and under the current rules, would
have lasted until Tuesday at midnight.
Trip Planning/Coordinating Report
Dave F. reminded those going to summer camp that the money is due May 1,
2002.
Advancement Report
Wendy reported that discussions are ongoing regarding preparation of boys
for earning badges. She will be distributing an “interest form” to
the older scouts for their use in polling the younger scouts on the badges
they are most interested in pursuing.
Scout New Appearance Facilitator of Uniforms (SNAFU) Report
Sarah is planning a trip to the scout store, and encourages anyone needing
anything to call her at 933-7387.
Other New Business
Dave S. mentioned that there is a Merit Badge College offered this weekend
at Sunrise Church. This will include a Merit Badge Counselor session
on Saturday AM.
John adjourned the meeting at 8:30 PM.
Respectfully submitted,
Judy
Judith A. Quay
Secretary, BS Troop 9
April 10, 2002
Judy
Judith A. Quay
jquay@nc.rr.com
919-932-9707